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Accident Reporting

Contact Information:Top of Page

Transportation Department Maintenance Technician
916/566-3405 x37020 during business hours or
916/825-9531 after hours 
Twin Rivers School District Police Services 916/566-2777
In the event you are involved in an accident. A District Automobile Accident Report shall be completed the day of the accident and turned in to your Site Supervisor, by the end of your shift.  These forms must be filled out for any accident, no matter how serious or minor the accident may be. 
 
Automobile Accident Reporting Procedures:
 
Render assistance and call 911 if necessary.
 
Notify your Site Supervisor Immediately; if students involved also notify Transportation Immediately, be sure to include the following information:
 
  • Vehicle number
  • Exact location (site and location at the site)
  • If students involved (pedestrians or students in cart)
  • If medical assistance needed
  • If an employee is injured, an Accident Investigation Form must to be complete by someone other than the injured employee.
  • If the accident involves a non-district vehicle, exchange contact information, have operator of non-district vehicle contact Business Services for process to have their vehicle damage paid for.
 
Collect the following information and fill out District Automobile Accident Report
 
  • Witness information (names, addresses, contact numbers etc.)
  • Accident diagram
  • Narrative (how accident happened)
  • Turn forms in to your Site Supervisor, the report must be signed by the driver and supervisor.
 
All accidents no matter how minor shall be reported to the Site Supervisor immediately.
The Transportation Department shall be notified immediately of a District vehicle accident.  The Accident Scene Worksheet and District Automobile Accident Report shall be turned in to the Transportation Department within 72 hours of the accident. If damage is caused to a non-District vehicle or there is injury as a result of a District vehicle accident, notify the Transportation Department immediately and fax/email copies of the District Automobile Accident Report to the Transportation Department and Business Services. The Automobile Accident Report must be signed by the driver and supervisor, and sent to Business Services regardless of damage or a non-district vehicle involvement. Forms available on District Website Staff Room page under Forms. 
 
Supervisor’s Responsibilities
 
Automobile Accident Reporting – without injury (in-house accident injury)
  • Notify management of the Transportation Department immediately of a District vehicle accident.
  • Submit a District Automobile Accident Report to the Transportation Department within 24 hours of the accident.
  • If the vehicle is damaged, notify the mechanic shop in Transportation.For minor damage deliver the vehicle to Transportation, if major we will respond.Place an out of service tag in the vehicle.
 
Automobile Accident Reporting – with injury or damage (involving or damage with non-District vehicle or property)
  • Notify management of the Transportation Department immediately.
  • Complete and FAX/Email a District Automobile Accident Report, the report must be signed by the driver and supervisor, and be sent to Business Services and the Transportation Department immediately. Regardless of damage or a non-district vehicle involvement, a copy is to be sent to the Transportation Department the same day of the accident. If an employee is injured, their supervisor shall complete and Accident Investigation Form, the form shall be completed by someone other than the injured employee.
  • If the vehicle is damaged and in need of repair notify Transportations mechanic shop. Place an out of service tag in the vehicle.